Privacy Policy
Keynsham Group, Avon Wildlife Trust website is owned by Keynsham. Group, Avon Wildlife Trust, which is a data controller of your personal data.
We have adopted this Privacy Policy, which determines how we are processing the information collected by Keynsham Group, Avon Wildlife Trust, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Keynsham Group, Avon Wildlife Trust website.
We take care of your personal data and undertake to guarantee its confidentiality and security.
What this is:
Avon Wildlife Trust affiliated Keynsham Group follows UK GDPR and the Data Protection Act 2018, in line with Avon Wildlife Trust’s central Data Protection and Privacy Policy.
Keynsham group manages some personal data independently for day-to-day activities but must do so consistently with the Trust’s overarching guidelines and standards.
What data Keynsham Group collects:
Keynsham group only collects basic personal data necessary to operate, such as:
• Names
• Email addresses
• Phone numbers
Keynsham Group does not routinely collect special category (sensitive) personal data. If this is ever needed, guidance must be sought from Avon Wildlife Trust.
Why Keynsham Group collects it:
Personal data is used only to:
• Communicate about meetings, events, and activities
• Manage local group membership and participation
• Respond to enquiries
Keynsham group must not use personal data for purposes outside these activities or beyond what members would reasonably expect.
Lawful basis for processing
In line with Avon Wildlife Trust’s central policy, Keynsham group relies on:
• Consent, and/or Legitimate interests related to the charitable and community activities of the Trust
Members are informed how their data will be used at the point it is collected.:
Storing and protecting data:
Keynsham group follows Avon Wildlife Trust’s data security principles:
• Personal data stored in password-protected email accounts or documents
• Access limited to committee members who need it for their role
• Passwords not shared
• Paper records kept securely and destroyed when no longer required
• Accounts should have multi-factor authentication
• Individual user accounts must not be shared
Personal data should not be stored longer than necessary or copied unnecessarily.
Sharing data:
Keynsham group:
• Does not share personal data externally without permission or legal requirement
• May share data with Avon Wildlife Trust where necessary for governance or safeguarding, in line with the Trust’s central policy
• Never sells or trades personal data
How long Keynsham Group keeps data:
In line with Avon Wildlife Trust’s retention principles:
• Active members: data kept while they are involved
• Former members: data deleted within a reasonable period (normally 6–12 months) unless there is a clear reason to retain it
Keynsham group will review contact lists regularly.
Members’ rights:
Under UK GDPR and Avon Wildlife Trust Local Groups policy, individuals have the right to:
• Know what personal data is held about them
• Request access to their data
• Ask for corrections or deletion
• Withdraw consent at any timeRequests should be handled promptly and, where needed, referred to Avon Wildlife Trust for support.
Data breaches:
A data breach includes loss, unauthorised access, or accidental sharing of personal data.
If a breach occurs:
1. Act quickly to secure the data
2. Inform the Keynsham group leadership
3. Notify Avon Wildlife Trust promptly, in line with the Trust’s data breach procedure, for advice and guidance
Responsibility:
Keynsham group committee members are responsible for:
• Following this guidance
• Writing your data protection policy (using this guidance)
• Handling personal data in line with Avon Wildlife Trust’s central policies
• Referring complex data protection issues to Avon Wildlife Trust, for advice and guidance
• Reviewing this guidance on an annual basis
UK GDPR in practice for Keynsham group:
Collect only what you need • Use it fairly • Keep it secure • Follow Trust guidelines •
Website Data
Personal information we collect:
When you visit the Keynsham Group, Avon Wildlife Trust, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfil the agreement.
Why do we process your data?
Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.
You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via info@keynshamawt.org.uk.
Your rights:
If you are a European resident, you have the following rights related to your personal data:
The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.
If you would like to exercise this right, please contact us through the contact information below.
Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.
Links to other websites:
Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.
Information security:
We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.
Legal disclosure:
We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
Contact information:
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to info@keynshamawt.org.uk.